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KF-R Community Use of School Facilities - Procedures

  

KF-R  Community Use of School Facilities - Procedures

All requests for indoor or outdoor facility use or rental shall be addressed to the individual building supervisor in charge of that facility.  The Superintendent or his/her designee is authorized to approve and schedule the use of school facilities bybased community members subject to the following conditions:

1.     Schedule A  

Use of school facilities shall be granted to Eliot and South Berwick non-profit organizations.  Examples include: Public agencies, Senior citizen organizations, school-related Booster groups, Parent-Teacher groups, Scouts, and other nonprofit organizations.  Use may be granted when an admission fee is charged, provided that there is substantial benefit toon the MSAD 35 communities.

Facilities

AdditionalUse charges may be required if a District custodian, cafeteria worker, or Town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

        Please see Schedule A Fee Structure.

2.      Schedule BForm. 

Use of school facilities shall be granted for private use when there is educational value for students. Examples include: tutorial programs, sports camps, music lessons, or other programs deemed by the building administrator to have educational value for MSAD 35 students. 

Additional charges may be required if a District custodian, cafeteria worker, or town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

         Please see Schedule B Fee Structure.

3.     Schedule C

Use of school facilities may be granted to non-community, non-school student groups. Application for such use shall be made to the Business Manager, with approval granted by the MSAD 35 Board of Directors on a case-by-case basis.

Additional charges may be required if a District custodian, cafeteria worker, or town policeman are required for those events where the building administrator deems those services to be necessary for the safety and well-being of the participants or of the facility itself.

         Please see Schedule C Fee Structure.

4. Memorial Services

If requested by the family, use of school facilities for a memorial service for a student or employee may be granted after the event as long as the service takes place in a customary time frame.

5. Prohibited Uses

Community use of school grounds where crowd control might become a problem shall not be granted, i.e. sporting matches, concerts, private parties, weddings, etc.  Car washes are prohibited.  Religious ceremonies, wakes, public viewings, funerals or any events associated with funerals or burialsceremonies shall be prohibited.

Community Use of School Facilities - Rules and Regulations

The following are rules and regulations governing the use of  MSAD 35 facilities:

  1. All requests for the use of school facilities shall be made on the “RequestMSAD to35 Facilities Use School Facilities” form,Form, which is available at all school offices.offices and online.  Building administrators are the delegated authority to approve and schedule requests that do not require Board approval.

  2.  If a school kitchen or kitchen equipment are to be used, it must first be approved by the Food Services Director.  A member of the school cafeteria staff may beis required to beuse present.any/all kitchen equipment.

  3. SchoolAll gymsBuildings will be available only up to 9:3000 PM on weekdays.

  4. Events held on Friday or Saturday will end by 11:00 PM.daily.

  5. Use of tobacco products areor alcohol is not permitted in or on MSAD 35 property. All MSAD 35 policies regarding substance use must be adhered to at all times.

  6. An adult who signs the application forms mustassumes beall presentresponsibility when multiple buildings are in use for anyan building use.event.

  7. The sponsoring organization assumes all responsibility for carecare/cleaning of the school property and any damages incurred during the use.  A security deposit and/or cleaning fee may be required on a case-by-case basis.

  8. Payment for the use of MSAD 35 school facilities will be made to the Superintendent of Schools’ office.

  9.  No person is to participate in athletics unless proper footwear is worn.

  10. Food and beverages shall be allowed only in approved areas.

  11. No alcohol is permitted onAll school property.

    expectations
    12. for

  12. Misconduct on school propertyconduct will not be tolerated.followed.

  13. Electrical equipment must be connected to power sources under the supervision of the  custodian.

  14. No vehicles shall be parked on school playing fields or lawns.

  15. Additional regulations may be added if deemed necessary by the building administrator.


  • If facilities use requires audio, stadium lighting, or electrical equipment, the event will require an MSAD 35 approved events manager and custodian. 

  • FeeThere Structuremay -be Useadditional fees for larger events to cover the cost of Schoolbuilding Facilities  supplies.

    Schedule

    • A                           Schedule B                                 

                                                          (Non-profit)                            (Private Use) 

    1.   High School

        Gymnasium                             $25 + Custodian                     $100/hr + Custodian   

        Cafeteria                                 $20 + Custodian                     $100/hr + Custodian/Kitchen Workers

       Stadium Field                          $50/hr + Custodian                 $675/daytime & $750/night (min 4 hrs)+ Custodians  

       Secondary Field                     $50/hr + Custodian                 $500--Daytime only (min 4 hrs)                                                          

    2.   Middle School:

         Gymnasium                         $25 + Custodian                       $100/hr + Custodian

         Cafeteria                             $20 + Custodian                       $100/hr + Custodian/Kitchen Workers

         Stadium Field                     $50/day + Custodian                $100/hr + Custodian

       All Other Fields                    $50/day + Custodian                $100/day + Custodian

    3.   Great Works School:

          Gymnasium                      $25 + Custodian                       $100/hr + Custodian

          Cafeteria                         $20 + Custodian                        $100/hr + Custodian/Kitchen Workers

    4.   Elementary Schools:

          Gymnasium                     $20 + Custodian                        $100/hr + Custodian

          Cafeteria                         $20 + Custodian                        $100/hr + Custodian/Kitchen Workers

    5.  All Classrooms:            $20/hr  


    Schedule C:  To be determined by the Business Manager on a case-by-case basis.

    A school field may be rented for a flat fee of $100.00 per event, provided there is no access to buildings needed. 

    These fees may be charged per event.  Custodial fees may be charged as determined by procedure.

    District Employees providing private instruction will be charged an annual fee of $25.00.

    A security deposit or advanced deposit may be required.


    Policy Adopted: June 17, 1981

    Policy Amended: June 6, 1984, January 21, 1987, July 6, 1988, January 19, 1994, September 7, 2005 and January 20, 20102010, November 20, 2024

     Equipment Use Form


      Maine School Administrative District #35         South Berwick — Eliot, Maine

    Please Print

     Organization Name:______________________________________________________

    Type of Organization: School ___ Municipal ___ Private___ Non-Profit___ Profit____ 

    Applicant(s) Name: _______________________________   Phone: _________________

    Equipment Requested: ____________________________________________________

    Pick-Up Date/Time: _____________________ Return Date/Time: _________________  

    Type of Type of Activity & How equipment will be used: ________________________

    ______________________________________________________________________

    Name of Person(s) in charge of event: _______________________________________

    Mailing Address: _______________________________________________________
    Home Phone/Work Phone//Fax: __________/____________/____________________ 

    Cell: ____________

    Name of Contact Person:_________________________________________________

    Home Phone/Work Phone//Fax: __________/________/_____Cell: _______________

    I UNDERSTAND MY SIGNATURE ON THIS FORM INDICATES THAT I ACCEPT PERSONAL RESPONSIBILITY FOR ANY DAMAGE TO OR LOSS OF THIS EQUIPMENT; I ACCEPT THE SCHOOL DEPARTMENT’S DETERMINATION OF THE  VALUE OF SAID EQUIPMENT OR COST OF REPAIRS, AND I AGREE TO MAKE RESTITUTION WITHIN THIRTY (30) DAYS OF RECEIPT OF A BILL.    

    Applicant’s Signature:  _________________________________  Date: _______________

    OFFICE USE ONLY


    Approved _______ / Disapproved ________

    Condition of Equipment at time of loan: _________________________________________

    Principal Signature: ________________________________________ Date: ____________

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